Solar Compliance and Reporting Services

Solar companies operate under multiple compliance regimes: OSHA safety, state solar programs, SREC market reporting, insurance requirements, license and certification tracking. Missing a compliance deadline can trigger penalties, program disqualification, or license suspension. Getting compliance right requires dedicated attention that most solar companies can't spare from operations. RIH Engineering delivers compliance and reporting as an outsourced back-office service for US solar EPCs, installers, and developers.

What you get

• OSHA safety documentation: training records, incident reports, safety program maintenance
• SREC monthly generation reporting for all registered projects in PJM-EIS GATS
• State solar program annual reporting (NY-Sun, Illinois Shines, MA SMART, and others)
• Insurance certificate coordination: general liability, workers comp, professional liability, vehicle
• License and certification tracking: contractor licenses, electrical licenses, solar certifications (NABCEP)
• Continuing education tracking for licensed staff
• Compliance calendar with proactive deadline alerts
• Audit response support: pulling records for compliance audits
• Quarterly compliance status reports to management

What we handle for you

Compliance work is deadline-driven and mistake-intolerant. Every regime has its own reporting schedule, forms, and documentation requirements. When compliance is a shared responsibility across operations staff, deadlines get missed and audits find gaps. When compliance is a dedicated function, deadlines get met and audits find clean records.

We take compliance and reporting off your plate. You give us access to your compliance systems. We handle scheduled reporting, deadline tracking, documentation maintenance, and audit response coordination to your compliance standards.

The cost of doing this in-house

Compliance failures cost solar companies in three ways. First, direct penalties from regulators, DOE, or state programs. Second, program disqualification that eliminates future revenue from that program. Third, insurance premium increases when incidents aren't properly documented.

The typical solar company compliance overhead runs 3 to 10 hours per week across various regimes. Consolidating this into a dedicated compliance function eliminates deadline misses and reduces overall time spent on compliance work.

Why RIH Engineering is safe to try

Give us access to your compliance systems for one quarter. We produce a compliance calendar and handle scheduled reporting during the engagement. If we miss a deadline or produce inadequate documentation, we address it at no additional cost.

Our compliance team maintains current knowledge of OSHA solar safety requirements, state SREC market rules, state solar program reporting requirements, and insurance and licensing standards across US jurisdictions.

Our process

1. You give us access to compliance systems with clear role-based permissions
2. Our specialist reviews all active compliance regimes and current reporting status
3. Compliance calendar built with all deadlines mapped and alerts scheduled
4. OSHA documentation reviewed and current state established
5. SREC monthly reporting workflow established for all registered projects
6. State program annual reporting scheduled per applicable jurisdictions
7. Insurance and license tracking established with expiration alerts
8. Quarterly compliance status reports produced for management

Tools and standards

Our compliance team works in SafetyCulture, iAuditor, PJM-EIS GATS, state solar program portals, insurance broker portals, and compliance management platforms. We maintain up-to-date knowledge of applicable regulations across US jurisdictions.

Client-preferred tools: Our team can be trained to use the tool preferred by the client. If your workflow depends on a specific platform, template, or software, we adapt to it rather than force you into ours.