Solar Project Coordination Services

Solar project coordination is the connective tissue that keeps projects moving from sale through PTO. Someone has to track milestones, coordinate subcontractors, chase material deliveries, verify site conditions, manage change orders, and update project management software so nothing falls between the cracks. When project coordination fails, projects slip weeks and customer satisfaction erodes. RIH Engineering delivers project coordination as an outsourced back-office service for US solar EPCs, installers, and developers.

What you get

• Complete project schedule tracking from contract signature through PTO
• Milestone documentation with clear ownership and dates
• Subcontractor coordination including scheduling, communication, and completion verification
• Material delivery coordination with vendors and installation crews
• Site condition verification support
• Change order documentation and pricing coordination
• Punch list tracking through completion
• Weekly project status reports across your entire pipeline
• Escalation flagging for projects at risk of delay

What we handle for you

Project coordination is not glamorous work but it is essential. Someone has to be the person who tracks every project, follows up on every dependency, and flags issues before they become emergencies. When project coordinators are pulled between too many projects or too many responsibilities, coordination becomes reactive instead of proactive, and projects slip.

We take project coordination off your plate as a dedicated back-office function. You give us access to your project management system. We handle milestone tracking, subcontractor coordination, vendor management, and change order administration across your entire pipeline. Your project managers focus on customer relationships and strategic decisions.

The cost of doing this in-house

Solar companies with weak project coordination typically slip 15 to 30 percent of projects past target completion dates. Each slipped project means delayed revenue, extended installer downtime, and eroded customer patience. At a typical residential solar contribution margin, slipping 30 percent of a 30-project-per-month pipeline means five figures per month of margin at risk.

The bigger cost is scaling ceiling. Solar companies typically hit growth walls at 30 to 50 projects per month, not because they lack customers but because their project coordination breaks down. Companies with dedicated project coordination teams scale past these walls without proportional overhead growth.

Why RIH Engineering is safe to try

Give us access to one week of your project pipeline. We produce a status report on every active project with clear next actions and flagged risks. If our coordination doesn't provide the visibility and follow-through your projects need, you don't extend the engagement.

Our project coordination team works across every major solar project management platform (Asana, Monday, Procore, Salesforce, and others) and adapts to your workflow rather than forcing you into ours.

Our process

1. You give us access to your project management system and share current project pipeline status
2. Our coordinator reviews all active projects and documents current milestone status
3. Project schedule tracked from contract through PTO with clear milestone dates
4. Weekly status reports produced across all active projects
5. Subcontractor scheduling coordinated including communication and completion verification
6. Material delivery coordinated with vendors and installation crews
7. Change orders documented and pricing coordinated with your team
8. Punch list tracked through completion
9. Escalations flagged proactively for projects at risk of delay

Tools and standards

Our project coordination team works across Asana, Monday, Procore, Salesforce, HubSpot, Airtable, Trello, ClickUp, and any project management platform your organization uses. We work in your systems, in your language, and to your workflow.

Client-preferred tools: Our team can be trained to use the tool preferred by the client. If your workflow depends on a specific platform, template, or software, we adapt to it rather than force you into ours.